DEADLINES

23 March – 15 June 2020
Abstract submission and grant request
16 June, 2020
Workshop’s format final decision
15 July, 2020
Decision on abstract acceptance and grants
16 July, 2020
Registration opens
31 August 2020
Registration closes
9-13 November 2020
Workshop dates

The workshop is limited to 50 early-career researchers. The selection procedure will be based on the quality of the abstract (250 words max), topic of the participants’ research, and a statement of motivation (150 words max). The outcome of the selection procedure will be communicated to participants July 15th, 2020.

Accepted participants will be notified via email with information to pay for their conference fees on or before 2 June. Payment will secure the participants’ place in the workshop. Payment will be possible between 2 June 2020 and 15 July 2020.

TRAVEL GRANTS

A limited number of grants will be available to support air fare and/or conference fees. During abstract submission, participants are asked to indicate whether they require support. The outcome of the grant selection will be communicated to participants by May 2020 in time to book their flights and arrange a visa if needed. The maximum amount of support for travel + fees is 750 USD. All participants will be required to pay the conference fees in advance – grantees will be reimbursed after the conference ends and required forms and itemized receipts have been submitted.

WORKSHOP FEES

A base registration fee of $150 (USD) includes the workshop, coffee breaks, lunches and ice-breaker. Participants can choose to add up accommodation ($50, including double-shared room in a hostel with breakfast), excursion/dinner ($50) or both. Maximum registration fee $250.

CARBON FOOTPRINT STATEMENT

We are aware of the carbon footprint generated by 50 early career researchers flying to La Serena, in Chile, for the workshop. However, as ECRs at this stage of our career, we consider a face to face interaction valuable to strengthen our network, favor communication, and in terms of creating a community to set the base for further (virtual and distant) interactions.

Organizing a workshop in Chile is a choice to facilitate the participation of Central and South American ECRs, who often have to fly long distances to attend international conferences.

The workshop budget is limited and we, therefore, cannot compensate for the carbon emissions of the flights to Chile. However, we encourage the participants to offset wherever possible flying carbon emissions. Many flying companies offer the option to directly compensate when purchasing the ticket. If your flying company does not offer any compensation scheme, or you prefer other options, here we propose two websites that calculate flights’ emissions and provide a list of carbon compensation projects to offset the carbon emissions of your flight:

https://www.carbonfootprint.com/

https://standfortrees.org/

As researchers, flying less is a priority in our agenda which demands to carefully choose and reduce the number of events we attend each year. Carbon offsetting not only helps to mitigate global climate change but also cares for local communities. We hope that you will consider this workshop a valuable event and decide to join us in La Serena.